Bids and supplier qualification
Supplier prequalification and registration
We prepare your company for supplier assessment by large clients and international companies. Questionnaires, documents and answers to the client's requirements, checked before submission.
What you receive
- A list of the documents and information required, with gaps flagged
- Your company profile prepared for the client's platform or forms
- Answers drafted from company data, ready for approval
- Texts prepared for signature by company representatives
When it helps
- You have received a registration invitation or a prequalification questionnaire.
- You want to join the approved supplier lists of large companies.
- The client asks for a complete supplier profile on its platform or in its own forms.
- The required documents exist only in part, in different formats and versions.
- Previous submissions were rejected or went nowhere.
Activities and deliverables
Analysis of the client's requirements
A list of the documents and information required, with gaps flagged
Supplier registration
Your company profile prepared for the client's platform or forms
Completing questionnaires
Answers drafted from company data, ready for approval
Required declarations and policies
Texts prepared for signature by company representatives
Final review
Completeness and consistency check before submission
Standard submission pack
A document set you can reuse for future assessments
What we aim for
The objectives of the engagement, not guaranteed results.
- A complete, consistent submission, delivered on time.
- Answers that support each other: the same data in the questionnaire, declarations and documents.
- A standard document set you can reuse for future assessments.
What the result depends on
Approval depends on the client's criteria and on the company's actual data: financial statements, certifications held, internal documents and declarations signed by legal representatives.
Responsibilities and limits
What UDG Group does
- Review the client's requirements and your existing documents.
- Draft answers and organise documents.
- Flag gaps and propose how to close them.
- Prepare the submission, or make it with the company's consent.
What stays with your company
- Provides accurate financial, operational and quality data.
- Signs declarations through its legal representatives.
- Decides which commitments it makes to the client.
What is not included
- Declarations made on behalf of the company.
- Certification, accredited audits or legal advice.
- Any guarantee of approval by the client.
Steps
Analysis
The client's requirements and your existing documents.
Plan
The gaps and the timeline to the deadline.
Drafting and collection
Answers and documents.
Review
Consistency, completeness and internal approval.
Submission and follow-up
Submission, clarifications and requested updates.
What affects timing and cost
Scope, timing and cost are agreed in writing before any work starts.
- The number of clients and questionnaires.
- How well organised your existing documents are.
- The languages required.
- Missing documents that need to be created.
Frequently asked questions
What do large clients usually ask for?
Identification documents, information about the company's capabilities and evidence relevant to the client's requirements. The list is set for each assessment.
Can you guarantee approval as a supplier?
No. The decision belongs to the client. We take responsibility for the quality and consistency of the documentation and for meeting the agreed deadline, while the declarations remain the company's own.
If we lack a required policy, can you write it?
Yes, through our document system service. The policy must reflect how the company actually works. Documents are issued after management approval.
Related services
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