Bids and supplier qualification
Bid and tender management
We coordinate the commercial side of complex bids. We clarify the requirements, bring the team's input together into consistent documentation and review the bid before submission.
What you receive
- Requirements, deadlines and documents to submit, in one clear list
- A schedule with owners, and follow-up of every contribution
- Consistent text and documents, ready for approval
- Questions to the client and tracking of answers
When it helps
- You have received an RFQ with extensive documentation and a short deadline.
- Several people contribute to the bid and nobody coordinates the whole.
- Your technical team is busy with live projects.
- Past bids contained omissions or ambiguities that proved costly.
Activities and deliverables
Reviewing the request for quotation
Requirements, deadlines and documents to submit, in one clear list
Coordinating input
A schedule with owners, and follow-up of every contribution
Commercial documentation
Consistent text and documents, ready for approval
Clarifications
Questions to the client and tracking of answers
Final review
Completeness and consistency check before submission
Handover to delivery
A summary of the bid's commitments for the project team
What we aim for
The objectives of the engagement, not guaranteed results.
- A complete, consistent bid submitted on time.
- The client's requirements understood and covered in the documentation.
- Clarifications requested in good time, with the answers on file.
- A clear handover to the team that will deliver the project.
What the result depends on
Bid quality depends on the documentation received, on the prices and technical solutions set by the company's team and on the submission deadline. Awarding the contract is the client's decision.
Responsibilities and limits
What UDG Group does
- Coordinate the schedule and team input.
- Review the tender documents and clarify the requirements.
- Write the commercial sections and check consistency.
- Prepare the handover to the delivery team.
What stays with your company
- Sets the prices and commercial terms.
- Provides the technical evaluation and delivery solutions.
- Approves and signs the bid.
What is not included
- Setting prices or making commitments on the company's behalf.
- Licensed technical design or engineering calculations.
- Legal advice on the contract.
- Regulated public procurement, outside the agreed scope.
Steps
Analysis
Requirements, deadlines, documents to submit and the input needed.
Organisation
Schedule, owners and clarification questions.
Preparing the bid
Commercial documentation and bringing the input together.
Review
Completeness, consistency and management approval.
Submission and handover
Submission, follow-up responses and handover to the delivery team.
What affects timing and cost
Scope, timing and cost are agreed in writing before any work starts.
- The volume of tender documents.
- The number of people and teams contributing.
- The submission deadline.
- How involved we are after submission.
Frequently asked questions
Do you set the bid price?
No. Prices and commercial terms are the company's decision. We handle the coordination, the documentation and the consistency checks.
Can you guarantee winning the bid?
No. Awarding the contract is the client's decision. We take responsibility for the quality of the documentation and for meeting the agreed deadline.
Do you work on public tenders in Romania?
We focus on private B2B bids, including for large and international clients. For regulated public procurement, we discuss scope case by case.
Related services
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